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Current Career Openings

Please send a resume and cover letter to jobs@koelbelco.com 

• Commercial Property Manager

  SUMMARY:    Koelbel and Company currently owns and manages a portfolio of office, retail and flex space located throughout the Denver Metro Area and is seeking an experienced Commercial Property Manager.  The mission of the Commercial Property Manager will be to manage a portfolio of approximately 12 properties, 3 Property Owner Associations, and assist with the operational needs of 2 Metro Districts and several vacant lots to ensure best in class physical property condition, efficient building and equipment operations, effective budget management to include rent collection and invoice processing and to provide timely and quality customer care to Tenants.  This role is hands-on, requires exceptional follow-through and is highly visible to ownership and senior leadership.

  Essential Duties and Responsibilities:

  • Primary point of contact for tenants to ensure high tenant satisfaction through proactive and weekly in person interaction, on-going communication, timely resolution of issues.
  • Conducts weekly site inspections/walk-throughs of properties to identify and take corrective action for deficiencies.
  • Can make minor repairs, adjustments, and replacement of light bulbs, keys and locks, signage, litter policing and other light maintenance items.
  • Work with the Senior Chief Engineer to identify and maintain standard building operations, including maintenance, housekeeping, fire and life safety systems, HVAC, plumbing, landscaping and snow removal.
  • Understanding and management of card access systems.
  • Define scope of work, solicit vendor bids, complete comparative bid summary, and make recommendations for physical repairs, replacement or budgeted repairs and maintenance.
  • Manage all vendor contracts (including proper documentation).
  • Coordinates maintenance requests and monitors the performance of contract services.
  • Ensure that tenant services are provided according to all lease documents.
  • Inspects vendor performance and make modifications as needed.
  • Ensure that mechanical/, electrical system maintenance is being performed. Including life safety and maintaining a written record of all testing and alarm activations.
  • Follow up to ensure timely completion of scheduled work.
  • Maintain Energize Denver and Colorado energy reporting requirements.
  • Responds to after-hour property or tenant emergency calls.
  • Informs the property owner of any insurance claims (i.e. damage, flood, fire, slip & fall, etc).

  Lease Administration:

  • Understand basic lease provisions, abstract leases and track critical dates.
  • Understanding of triple-net leases, Landlord / Tenant obligations.
  • Ensure property files and records are maintained.
  • Delivers and/or serve legal notices to tenants (i.e. 3-day notice to pay, 30-day notices).
  • Notify tenants of special projects (i.e. building shutdown), emergencies, or other requests.
  • Preparation of welcome letters, rent commencement certificates, and other lease required notification upon lease execution.
  • Conducts move-out walk through and processing the of return of security deposits.

  Accounting:

  • Assist with annual Budget preparation to include operating expenses and capital improvement expenditures.
  • Review accounts payable for appropriate coding and approve for processing.
  • Preparation of monthly budget variance report, and month end reporting.
  • Diligently collect rents and assure tenant compliance with lease provisions, implement collection efforts.

  Construction Management / Tenant Improvements:

  • Obtain bids and completion of a bid worksheet as requested.
  • Post required notices.
  • Familiarity with sequencing of events and construction schedules.
  • Work with Tenant and/or General Contractors and coordination of all construction work and its impact on the property and existing tenants.
  • Attend all construction meetings.
  • Monitor construction project progress including project close-out, finish dates, move-in dates, budget close-out.
  • Maintain summary file to include, bids, permit, Certificate of Occupancy, correspondence.
  • Maintain a full set of as-built building drawings and specifications.
  • Close out documentation and process of tenant improvement allowances.

   Technical Skills:

  • Experience in creating and managing commercial budgets for office, retail, and flex product.
  • Strong organizational skills and attention to detail.
  • Ability to prioritize and complete tasks in a timely manner including ability to delegate such tasks as required.
  • Understanding of commercial real estate legal and ownership risks and ability to mitigate those risks through management.
  • Experience in utilizing management software (Koelbel and Company utilizes Entrata management software.

  Values:

  • Sense of Urgency – Understands time of the essence. Works diligently and efficiently to complete required tasks on or ahead of schedule.  Drives hard for completion of projects and tasks.
  • Perseverance – Overcomes resistance or setbacks related to all aspects of the job. Is undaunted in the face of adversity. Anticipates and accepts challenges are normal and recognizes true skill comes from overcoming such challenges.
  • Passion – A passion for the land and built environment coupled with a desire to build and create community is the engine that drives our company forward.
  • Attentive to Detail – Focuses on minor details to ensure work quality and risk mitigation. Understands all aspects of the projects necessary to prevent small issues from becoming problems.  Coordinates information such that all team members and vendors are working with the appropriate knowledge about the required tasks.
  • Problem Solver – Uses reason even when dealing with emotional topics. Identifies the cause of issues and uses critical thinking to work through an implement a plan of action to solve the problem. Develops alternative solutions when the initial plan does not work. Works well in group problem solving situations.
  • Anticipatory – The foresight to identify problems, tasks, and opportunities with enough time to respond proactively allows us to act, not react.
  • Caring – Is compassionate towards team members, clients, and vendors. Understands their motivations and emotions and works to be supportive.

  Competencies:

  • Managing Vendors – Includes appropriate vendors in planning, decision making, facilitating and process improvement; Takes responsibility for vendors activities.
  • Quality Management – Demonstrates accuracy and thoroughness.
  • Cost Consciousness – Works within approved budget; Develops and implements cost saving measures.
  • Organizational Support – Follow policies and procedures; Completes administrative tasks correctly and on time; Strong Organizational Skills
  • Budget and Contract Administration – Codes Invoices and strives to maintain spending within Budget parameters; Manage all aspects of the Service Agreement and bid process.
  • General Requirements – Meets the requirements of the Employee Handbook as it relates to Diversity, Ethics, Organizational Support, Professionalism, and Attendance and Punctuality.

  Additional Requirements

  • Computer Skills – To perform this job successfully, an individual should have knowledge of Microsoft Applications (Excel, Word, Outlook, and Power Point). Experience with Entrada a plus.
  • Physical Demands – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Language Skills – Ability to write routine reports and correspondence; Ability to speak effectively with tenants, vendors, subcontractors, customers, or other team members.
  • Work Environment – The work environment characteristics described here are representative of those an employee encounters while performing the essential functions for this job.
  • Qualifications – To perform this job successfully, an individual must be able to perform each essential duty satisfactorily; The requirements listed above are representative of the knowledge, skill and/or ability required.

  Education and/or Experience:

  • Minimum five to seven years of related experience in Commercial Property Management.
  • CPM or other designations preferred.
  • Clean valid driver’s license and insurance.
  • Clean background check.
  • Will be required to perform off-site duties through the use of a personal vehicle.

  SALARY RANGE:  $80,000 – $90,000

  BENEFITS: Healthcare, vision, dental, and 401K matching. Details are to be provided with the offer letter.